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How can I navigate the SMS Regulation Compliance process in SPARK MINDS?

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Written by Partner Training

Navigating the SMS Regulation Compliance Process in SPARK MINDS

Ensuring SMS Regulation Compliance is essential for using SMS messaging features in SPARK MINDS. This guide provides an overview of the compliance process, common issues, and steps to resolve them.


Overview of the SMS Compliance Process

The SMS compliance process in SPARK MINDS consists of three steps:

  1. Step 1/3: Initial submission and review of your business information.

  2. Step 2/3: Intermediate review, where corrections or additional information may be required.

  3. Step 3/3: Final approval, enabling full SMS compliance.


Detailed Explanation of Each Step

Step 1/3: Initial Submission

  • Submit your business information through the SPARK MINDS platform.

  • Ensure all details in your Customer Profile (e.g., business name, email) are accurate and match official records. Incorrect or incomplete information can lead to rejection.

Step 2/3: Intermediate Review

  • If your compliance status is at step 2/3, your submission has passed the first step and is under review. This step typically takes 15–30 minutes, but in some cases, it may take up to 5-7 days.

  • Log out and back into SPARK MINDS to check for updates.

Step 3/3: Final Approval

  • Once your submission reaches step 3/3, it is in the final stage of review. This step typically takes about 4 days.


Common Issues and Troubleshooting Tips

Compliance Stuck at "IN PROGRESS"

  • Ensure your website includes an opt-in webform with the required disclosure language. For example, a pop-up that collects the student number and includes opt-in language.

  • After implementing the webform, resubmit your compliance application.

Compliance Rejected or Stuck at Step 1/3

  • Verify and correct your Customer Profile details in SPARK MINDS: - Open SPARK MINDS. - Navigate to Settings > General Settings. - Ensure all business details, including email, are accurate and complete.

  • Resubmit the compliance application after making corrections.

Missing Required Language or Information

  • If your compliance is rejected due to missing opt-in language or incorrect business details, update your website or business information to meet requirements.

  • Resubmit your application after making the necessary corrections.


Actions Required After Making Corrections

  • Update your business legal name in both the "SMS number" and "General settings" sections of SPARK MINDS if needed.

  • Correct your webform and compliance disclaimer, ensuring they meet SMS compliance requirements.

  • Save your updated site URL in General Settings and resubmit your compliance application.


How to Check Your Compliance Status

  • Open your SPARK Dashboard and look for the SMS compliance alert at the top of the screen. The alert indicates your current step in the process.

  • Once fully approved, the alert will disappear.


Expected Timelines for Compliance Review

  • Step 1/3: Initial review duration varies.

  • Step 2/3: Typically 15–30 minutes, but may take up to 5-7 days in some cases.

  • Step 3/3: Final approval usually takes about 4 days.


By following these steps and addressing common issues, you can successfully navigate the SMS Regulation Compliance process in SPARK MINDS.


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