Managing 'No Photo Permission' for Contacts in SPARK MEMBERSHIP
Effectively managing 'No Photo Permission' for contacts in SPARK MEMBERSHIP involves using custom fields and tags to capture and organize this information. This guide provides an overview of the process, including creating custom fields, tagging, and understanding system limitations.
Overview of 'No Photo Permission' Management
SPARK MEMBERSHIP allows you to manage contact permissions, such as 'No Photo Permission,' by leveraging custom fields and tags. These tools ensure that consent preferences are recorded and easily accessible.
Creating and Using Custom Fields
To capture 'No Photo Permission' information, you can create a custom field:
Navigate to the form creation section in SPARK MEMBERSHIP.
Add a custom field labeled "No Photo Permission."
Map this field to the contact or student profile. This ensures that any information entered in the form will automatically appear under the respective profile.
Custom fields can also be included on checkout pages as part of custom forms. All submissions will be recorded under the contact's profile for easy reference.
Tagging and Mapping Processes
For contacts who do not consent to photography, you can use tags:
Create a form specifically for 'No Photo Permission.'
Add a 'No Photo' tag to the form.
When the form is submitted, the system will automatically apply the tag to the profile of the new contact.
This tagging process ensures that all relevant information is captured and organized efficiently.
Limitations and Manual Updates
While SPARK MEMBERSHIP supports automatic tagging for new contacts, it does not allow direct mapping of 'No Photo Permission' fields for existing members. For these cases, manual tagging is required:
Identify existing members who need the 'No Photo Permission' tag.
Manually add the tag to their profiles.
Best Practices
Regularly review and update your forms to ensure they align with your organization's consent policies.
Use clear and consistent labeling for custom fields and tags to avoid confusion.
Train your team on the manual tagging process to ensure accuracy for existing members.
By following these steps, you can effectively manage 'No Photo Permission' for contacts in SPARK MEMBERSHIP, ensuring compliance with consent preferences and maintaining organized records.